Bemis Packaging vs. Local Print Shop: What an Office Admin Learned After 5 Years and $200K in Orders

If you're the person in charge of ordering custom boxes, mailers, or pouches for your company, you've probably faced this choice: go with a big national packaging supplier like Bemis, or stick with a local print shop that also does boxes. I manage all the office and marketing material procurement for a 400-person company—about $200,000 annually across maybe 8 different vendors. I report to both operations and finance, which means I'm stuck between needing things to run smoothly and making sure every penny is accounted for.

For years, I defaulted to local. It felt safer, faster, and more personal. But after a particularly messy project in 2022 involving some specialty barrier pouches, I had to take a hard look at my assumptions. This isn't about which one is "better." It's about which one is better for your specific situation. Let's break it down across the three dimensions that actually matter when you're the one placing the order: cost reality, project complexity handling, and the hidden admin burden.

The Real Cost Breakdown: Sticker Price vs. Total Spend

This is where most buyers get tripped up. They focus on the per-unit quote and completely miss the setup fees, minimum order quantities (MOQs), and shipping costs that can add 30-50% to the bottom line.

Local Print Shop

The quote for 500 custom mailers looked great on paper—maybe 15% cheaper than the online quote I got from a Bemis distributor. But then came the line items: a $75 plate setup fee, a $50 charge for "file preparation" because their designer had to adjust my artwork, and a $40 local delivery fee. Suddenly, that good deal wasn't so good. Their MOQ was also rigid; I couldn't order 350 even if that's all I needed. The "local is cheaper" thinking often comes from an era before modern, scaled online platforms. That's changed.

"The vendor who couldn't provide a proper itemized invoice cost me $2,400 in rejected expenses from finance. I ate that cost. Now I verify invoicing capability before I even look at the price."

Bemis (or Major Packaging Distributor)

Here's what you need to know: their online quoting tools usually bake the setup into the unit price. The price you see is much closer to the price you pay, minus shipping. For standard items like corrugated mailers or simple pouches, their volume advantage is real. Where they get you is on the low end. Need 50 custom boxes for a trade show? The per-unit cost might be eye-watering because their systems are built for larger runs. I've found their pricing to be pretty transparent, but you have to watch the shipping costs on heavy orders—that's a potential budget killer they might not highlight upfront.

Bottom Line on Cost: For runs under 250 pieces, a local shop might win on total cost, barely. For anything over 500 pieces, or if you need repeat orders, the scaled efficiency of a major supplier like Bemis usually wins. The game-changer is predictability; I can budget more accurately with their all-in quotes.

Handling Complexity: Art Files, Specs, and Murphy's Law

Not all packaging jobs are created equal. A simple one-color logo on a box is one thing. A medical device package needing specific barrier films or a food pouch with complex graphics is another.

Local Print Shop

Their strength is flexibility and direct communication. I can walk in with a sketch, and we can figure it out. For unusual sizes or last-minute tweaks to the artwork, they're often more accommodating. I once had a local shop hand-cut a prototype for me same-day to show my VP. However, there's a limit to their technical expertise. When I needed a pouch with a specific oxygen barrier rate (for some premium coffee samples), they were out of their depth. They also might not catch subtle file issues that a prepress specialist at a bigger facility would.

Bemis (or Major Packaging Distributor)

This is where their healthcare and specialty packaging expertise shines. They have engineers and material scientists. If you need a film that blocks moisture at a certain rate or a sterile barrier pouch, they have the specs and testing protocols. Their online portals often have strict but helpful template systems—upload your art to the right die-line, and their system will flag bleeds or low-resolution images. It's less personal but more foolproof for complex jobs. The trade-off is rigidity. Need to adjust that template by an eighth of an inch? That might be a non-starter or trigger a whole new setup fee.

"After 5 years of managing procurement, I've come to believe that the 'best' vendor is highly context-dependent. For technical specs, go big. For creative flexibility and prototypes, go local."

Bottom Line on Complexity: For technically simple but creatively custom jobs (event swag, fancy gift boxes), a good local shop is a no-brainer. For any packaging tied to product safety, shelf life, or strict regulatory compliance (think medical, food, pharmaceuticals), the expertise and consistency of a supplier like Bemis is probably worth the premium. This was true 10 years ago and it's still true today.

The Admin Burden: Time, Invoicing, and Relationship Management

This is the dimension most people outside of my role completely miss. The cost of my time, the hassle for accounting, and the mental load of managing the relationship are real costs.

Local Print Shop

Pro: I have a name and a direct line. I can call and get a status update in 30 seconds. Con: Everything is manual. I need to get a PO cut, email it, follow up to confirm they received it, remind them to send the invoice to [email protected], and then play middleman when the invoice doesn't match the PO. If my contact goes on vacation, things stall. The relationship is everything, but it's also fragile.

Bemis (or Major Packaging Distributor)

Pro: It's a system. I set up an online account, get terms, and ordering can be self-service. Invoices are electronic and match the PO automatically in our system. Reporting is easy—I can pull a year's spend in seconds. Con: It's a system. Got a problem? You're calling a 1-800 number or using a chat bot. Getting a small, non-standard favor is like asking a glacier to move faster. You're not a person; you're an account number.

Bottom Line on Admin: If you process a lot of orders, the efficiency of a major supplier's platform saves real hours. When I consolidated our packaging orders for a Bemis-like distributor in 2024, it cut my ordering/admin time for those items by about 70%. But if you have infrequent, ever-changing needs where you need a partner to think with you, the local relationship might be less "efficient" but more effective.

So, When Do You Choose Which?

Here's my take, after getting burned and finding wins with both:

Go with a Local Print Shop for Packaging if:
• You're ordering under 250 units of something non-technical.
• The project is a one-off with weird specs (odd size, unusual material they can source locally).
• You need a physical prototype fast to get internal approval.
• Your design is still "in progress" and you anticipate changes.
• You value the face-to-face relationship and are willing to manage the admin overhead.

Look to a Bemis or Major National Supplier if:
• Your order is 500+ units or will be repeated.
• The packaging has a technical function (barrier protection, sterility, food safety).
• Consistency in color and quality across multiple batches is critical.
• You need detailed, compliant documentation for your own supply chain or regulators.
• You want to streamline procurement and have clean, automated billing for finance.

The fundamentals of good service haven't changed—quality, reliability, communication. But the execution has totally transformed. What was best practice for sourcing packaging in 2020 (always go local for speed) may not apply in 2025. Sometimes, the slower-looking online quote from the big guy gets the job to your dock faster and with less headache for you. And trust me, as the person caught between the warehouse team needing stuff yesterday and the finance team needing perfect paperwork, that's a win worth more than a few cents per box.